Revised: July 17, 2024
This privacy notice for International Relief Teams (“we,” “us,” or “our”), describes how and why we might collect, store, use, and/or share (“process”) your information when you visit our website at http://www.irteams.org, or any website of ours that links to this privacy notice.
BY USING OR ACCESSING OUR WEBSITE IN ANY MANNER, YOU ACKNOWLEDGE THAT YOU ACCEPT THE PRACTICES AND POLICIES OUTLINED IN THIS PRIVACY NOTICE, AND YOU HEREBY CONSENT TO OUR PROCESSING OF YOUR INFORMATION IN THE WAYS DESCRIBED HEREIN. IF YOU DO NOT AGREE WITH THIS PRIVACY NOTICE, YOU MAY NOT USE OUR WEBSITE.
SUMMARY OF KEY POINTS
This summary provides key points from our privacy notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our TABLE OF CONTENTS below to find the section you are looking for.
What personal information do we process? When you visit, use, or navigate our website, we may process information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, with you (“personal information”), depending on how you interact with us, the choices you make and the features you use. Learn more about the types of personal information that we collect about you in the section below entitled “WHAT INFORMATION DO WE COLLECT?”
Do we process any sensitive personal information? We do not process sensitive personal information other than the gender or pro noun preferences that our volunteers, employees, contractors or donors may identify with.
How do we process your information? We process your information for various reasons and purposes, including without limitation to provide, improve, and administer our website, program strategies and charitable activities, to communicate with you, to prevent fraud, and to comply with law. We may also process your information for other purposes with your consent. Learn more about how we process your information in the section below entitled “HOW DO WE PROCESS YOUR INFORMATION?” and “WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?”
Do we share your personal information with third parties? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information in the section below entitled “WITH WHOM DO WE SHARE YOUR INFORMATION WITH.”
How do we keep your information safe? We have organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we protect your information in the section below entitled “HOW DO WE KEEP YOUR INFORMATION SAFE?”
What are your rights? Depending on where you are located geographically, you may have certain rights regarding your personal information. If you reside in the European Economic Area (EEA), United Kingdom (UK), or Canada, you can learn more about what privacy rights, if any, that you have in the section below entitled “DO RESIDENTS OF THE EUROPEAN ECOMONIC AREA (EEA), UNITED KINGDOM (UK), AND CANADA HAVE SPECIFIC PRIVACY RIGHTS?” If you reside in California, you can learn more about what privacy rights, if any, that you have in the section below entitled “DO RESIDENTS OF CALIFORNIA HAVE SPECIFIC PRIVACY RIGHTS?”
TABLE OF CONTENTS
WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when you interact with us through our website or otherwise. This includes without limitation when you use our website or volunteer or participate in our programs or express an interest in obtaining information about our organization, programs and other charitable activities. The personal information that we collect depends on the context of your interactions with us, the choices you make, and the programs and features of our website that you use. Examples of the types of personal information that we may collect about you include without limitation:
Other Categories of Personal Information that Relates to or is Reasonably Capable of Being Associated With You. We may collect information from you when you interact with our social media websites, networks, chat features or other services that host user-generated content (e.g., your comments to our Instagram or Facebook posts or when you tag or otherwise link us in your social media posts). We may also gather information about what causes interests you, causes you donated to, types of fundraising events and programs you participated in, whether you have construction skills, shirt size, flight preference, type of traveling documents used when traveling internationally and any other information inferred or which we derive from our correspondence with you.Sensitive Personal Information. We may collect gender or pro noun preferences that our volunteers, employees, contractors or donors identify with. We may also collect general health information from our volunteers and employees, including one’s blood type, a general description of one’s health, medications currently taking and if they have any allergies.
Information automatically collected
In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our website.
We automatically collect certain information when you visit, use, or navigate our website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our website, and other technical information. This information is primarily needed to maintain the security and operation of our website, and for our internal analytics and reporting purposes.
Like many businesses, we and our business partners also collect information through cookies and similar technologies. Some of the information that we automatically collect includes without limitation:
For more information on how we use and cookies and other technologies, please see the Section entitled: “DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?”
Information from third parties and other sources.
In Short: We may collect personal information about you from other sources, including without limitation your company/organization, professional and personal references, our service providers, social media networks, public forums and other third parties.
We may receive your personal information if another person designates you as a contact person for your company/organization or includes information about you in proposal documents, social media posts, articles, feedback, comments, responses, messages, chats, photos, videos, or other data or content submitted through our website. We may also receive your personal information from one of our volunteers, donors, employees, third-party analytics providers, service providers or a third party acting on apparent authority provides it to us. We may also obtain your information through public sources, including without limitation through your profile on social media websites or social media posts which you have voluntarily linked to us or our social media posts which you interacted with.
HOW DO WE PROCESS YOUR INFORMATION?
In Short: We process your information for various reasons and purposes, including without limitation to provide, improve, and administer our website, program strategies and charitable activities, to communicate with you, to prevent fraud, and to comply with law. We may also process your information for other purposes with your consent.
We process your personal information for a variety of reasons, depending on how you interact with us. This includes without limitation:
To administer our website, program strategies and charitable activities and for our internal operations. We may process your personal information to administer our website, program strategies and charitable activities and for internal operations, including without limitation, for troubleshooting, data analysis, testing, research, statistical and survey purposes.
WHAT LEGAL BASIS DO WE RELY ON TO PROCESS YOUR INFORMATION?
In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.
If you are located in the EEA or UK, this section applies to you.
The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. The legal basis or bases that we collect and process your personal information for will depend on your relationship with us and/or your interaction with our website. Examples of legal bases on which we rely to collect and process your personal information include without limitation:
If you are located in Canada, this section applies to you.
We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time by contacting us via the information set forth in the section entitled “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?”
In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:
In Short: We may occasionally disclose, share and exchange personal information to various third parties including our vendors, consultants, service providers, affiliates, collaborators, professional advisors and other third parties as described in this section.
Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents (“third parties”) who perform services for us or on our behalf and require access to such information to do that work. The third parties we may share personal information with are as follows:
Affiliates. We may share your information with our employees, agents, and affiliates who have a business need to know for: operational, management and administrative purposes; internal audit, legal, regulatory, security, insurance, financial, and other similar purposes; or as otherwise permitted by law.
Collaborators. We may share your information with third parties who we partner or collaborate with to fund or conduct products or host events.
Professional Advisers. We may disclose your personal information with our professional advisers, legal counsel, accountants, insurance brokers, and agents to administer our relationship with you or to facilitate our internal business operations.
Social Networks. We may obtain your information from a social media platform if you interact with us on our social media accounts, platforms and networks and may share any posts or content that you have tagged us on or relate to our website, organization, charitable activities, projects and events.
Third Parties in Connection with a Merger, Acquisition or Other Business Transaction. We may share information if we are involved in a merger, acquisition, sale of all or a portion of its assets, financing, joint venture, reorganization, dissolution, liquidation, or other event where we sell or transfer all or a portion of our assets. We will not provide you with notice before disclosure in such cases.
Third Parties for Security and Compelling Disclosure Purposes. We may disclose your personal information in response to lawful requests by public authorities and to meet national security or law enforcement requirements. With respect to our volunteers, we share your information to third parties such as medical health providers in the event a medical emergency occurs while you are volunteering in the field. We may share your personal information in connection with legal requirements, such as in response to an authorized subpoena or when we believe in good faith that disclosure is necessary to protect our rights, to protect your safety or the safety of others, or to investigate fraud. Such disclosures may be conducted without notice to you.
Third Parties that You Direct Us to Share With. We may share your personal information at your request or direction, such as when you donate to our organization on behalf of another person and direct us to notify such person of whom you donated on behalf of. We may also share your personal information with those that you have consented or directed us to share your information with.
PRIVACY POLICIES OF THIRD PARTIES AND EXTERNAL LINKS.
In Short: Our website contain links to several third-party websites, software, or applications not owned or controlled by us, and this privacy notice does not apply to such websites, software, or applications or the use of any data by such websites, software, or applications.
In order to provide certain services and materials, our website may allow you to “click” over to other websites, software or applications. This privacy notice does not apply to any third party websites, software or applications. Should you decide to navigate to any websites, software, or application or webpages external to our website, you do so entirely at your own risk. We are not responsible for the actions, privacy, security, or content of such third-party websites, software, and applications. If you are asked to provide information on one of these websites, software, and applications, we encourage you to carefully review their privacy policy before sharing your information with them.
In Short: We may use cookies and other tracking technologies to collect and store your information.
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information.
Like many organizations, we and our third party partners also collect information through cookies and similar technologies, including without limitation:
You can set your browser not to accept cookies, however, in a few cases, some features of our website may not function as a result. For further information about cookies, visit allaboutcookies.org.
By setting your email account to display emails as text only, you may be able to prevent the use of some pixels and web beacons, however, please be aware that our emails won’t look as pretty and some functionality may be disabled. Alternatively, you can remove yourself completely from our mailing list by going to the bottom of any email from us and clicking on the relevant 'unsubscribe' link in the emails.
HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our website is at your own risk. You should only access our website within a secure environment.
DO WE COLLECT INFORMATION FROM MINORS?
In Short: We do not knowingly collect data directly from or market directly to children under 18 years of age.
We do not knowingly solicit data from or market to children under 18 years of age. By using our website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of our website. We will never knowingly directly request personal information from anyone under the age of 18 without prior verifiable parental consent. If we become aware that a child under 18 years of age has provided us with such information without consent, we will take appropriate action to remove such information from our files. If you become aware of any data we may have collected from children under age 18, please contact us at info@irteams.org.
WHAT CHOICES DO YOU HAVE REGARDING YOUR INFORMATION?
In Short: You have several choices on how to manage and use your personal information.
In this section, we describe the rights and choices available to you, including without limitation:
Third Party Platforms or Social Media Networks. We encourage you to review your privacy options and settings of third-party platforms that you may use in connection with our website, including without limitation social media platforms and networks and our Payment Processors’ website and applications. We recommend you understand what choices you have about sharing information from those platforms and networks with us.
DO RESIDENTS OF THE EUROPEAN ECONOMIC AREA (EEA), UNITED KINGDOM (UK), AND CANADA HAVE SPECIFIC PRIVACY RIGHTS?
In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Canada, you have rights that allow you greater access to and control over your personal information.
EEA, UK, and Canada Rights
In some regions (like the EEA, UK, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?“ below.
We will consider and act upon any request in accordance with applicable data protection laws.
If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.
If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.
If you are located in Canada, you may contact the Office of the Privacy Commissioner of Canada.
Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?“ below.
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by replying “STOP” or “UNSUBSCRIBE” to the SMS messages that we send, clicking on the “UNSUBSCRIBE” link found on our email communications, or by contacting us using the details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your interactions with us (e.g., to confirm our receipt of your donation), to respond to service requests, or for other non-marketing purposes.
Cookies and similar technologies: Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our website.
If you have questions or comments about your privacy rights, you may email us at info@irteams.org.
DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
In accordance with California Civil Code Sec. 1789.3, California resident users are entitled to know that they may file grievances and complaints regarding our website with the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs, in writing at 1625 North Market Blvd., Sacramento, California 95834, by telephone at (916) 445-1254 or (800) 952-5210, or by email to dca@dca.ca.gov.
CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.
INTERNATIONAL DATA TRANSFERS?
In Short: We may limit the availability of our website to any person or geographic area at any time. If you access our website from outside the United States, you do so at your own risk.
Our website is controlled and operated by us from the United States and is not intended to subject us to the laws or jurisdiction of any state, country, or territory other than that of the United States. Your personal information may be stored and processed in any country where we have facilities or in which we engage service providers, and, by using our website, you consent to the transfer of information to countries outside of your country of residence, including the United States, which may have different data protection rules than those of your country.
IF YOU ARE A USER ACCESSING OUR WEBSITE FROM ANY OTHER COUNTRY WITH LAWS OR REGULATIONS GOVERNING PERSONAL INFORMATION COLLECTION, USE AND DISCLOSURE THAT DIFFER FROM THE LAWS OF THE UNITED STATES, PLEASE BE ADVISED THAT THROUGH YOUR CONTINUED USE OF OUR WEBSITE, YOU ARE TRANSMITTING YOUR PERSONAL INFORMATION TO THE UNITED STATES AND YOU CONSENT TO THAT TRANSMISSION. ADDITIONALLY, YOU UNDERSTAND THAT YOUR PERSONAL INFORMATION MAY BE TRANSMITTED TO AND PROCESSED IN COUNTRIES (INCLUDING THE UNITED STATES) WHERE LAWS REGARDING PROCESSING PERSONAL INFORMATION MAY BE LESS STRINGENT THAN IN YOUR COUNTRY.
DO WE MAKE UPDATES TO THIS NOTICE?
In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO) by email at info@irteams.org, by phone at (619) 284-7979, or contact us by post at:
International Relief Teams
Attn Data Protection Officer
3545 Camino del Rio S., Suite A
San Diego, CA 92108
United States
